MOTOR VEHICLE TRANSACTIONS

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    NAME: SALES REPORTING AND INITIAL REGISTRATION OF MOTOR VEHICLES

    One of the core mandates of the LTO pursuant to Republic Act No. 4136 and other special laws is to register roadworthy and emission compliant motor vehicles

      OFFICE OR DIVISION:

        A. All New Registration Units (NRU) and Authorized District Offices (DOs) / Extension Offices (EOs)
        B. For Diplomat Motor Vehicles (MVs): Diliman District Office Only
        C. For Used Imported: NRUs and Authorized DO/EO which has juridistiction in its port of entry

      CLASSIFICATION: Simple

      TYPE OF TRANSACTION:

        G2B - Government to Business
        G2C - Government to Citizen
        G2G - Government to Government

      WHO MAY AVAIL
        1. Accredited dealers
        2. MV Owner
      CHECKLIST OF REQUIREMENTS
      GENERAL REQUIREMENTS

        1. Certificate of Stock Report (CSR)
          (for old IT system, hard copy)
          (for LTMS, CSR number)
        Where to secure: Accredited Manufacturer/ Assembler/ Importer/ Rebuilder/ Other Entities
        2. Proof of electronically transmitted appropriate insurance Certificate of Cover (Third Party Liability)
        Where to secure: Accredited insurance companies by the Insurance Commission / GSIS
        3. Original copy of Philippine National Police - Highway Patrol Group (PNP-HPG) Motor Vehicle (MV) Clearance Certificate and Special Bank Receipt (SBR)
          (for old IT system, hard copy)
          (for LTMS, uploaded copy)
        Where to secure: PNP-HPG MV Clearance Division
        4. LTO Client/Business ID
        Where to secure: Land Transportation Management System (LTMS)


      ADDITIONAL REQUIREMENTS

      I. Brand New Locally Assembled / Manufactured Completely Built Units (CBU) / Imported CBUs / Brand new locally imported trailer
        Original Sales Invoice
          (for old IT system, hard copy)
          (for LTMS, uploaded copy)
        Where to secure: Accredited Dealer


      II. Brand new motorcycle with sidecar (TC)
        1. Original Affidavit of Attachment for sidecar executed by the owner stating among other the date of completion
        Where to secure: Owner
        2. Sales Invoice of sidecar
        Where to secure: Owner


      III. Tax Exempt
        1. Original duly accomplished Motor Vehicle Inspection Report (MVIR) with Certificate of Emission Compliance (CEC), if used imported
        Where to secure: Land Transportation Office District Office / Extension Office, Motor Vehicle Inspection Center (MVIC)
        2. Certified true copy of Release Certificate, if used imported
        Where to secure:Department of Trade and Industry - Fair Trade Enforcement Bureau (DTI - FTEB)
        3. Certificate of Emission Compliance (CEC), if used imported
        Where to secure: Accredited Private Emission Testing Center (PETC)
        4. DFA Endorsement (For Diplomatic Vehicles only)
        Where to secure:DFA Protocol Office
        5. DOF Indorsement (Mabuhay Lane)
        Where to secure:Department of Finance
        6. One (1) photocopy of Commercial invoice For used imported: Certificate of Title with English translation authenticated by the Embassy
        Where to secure:Country of Origin
        7. For used imported: Certificate of Compliance to Emission Standards (CCES)
        Where to secure: Land Transportation Office - Regional Office


      IV. Used-Imported

      A. Exempted from EO 156/877-A
        a.Trucks, excluding pick-ups with GVW above 6 tons;
        b. Buses with GVW above 12 tons; and
        c. Special purpose vehicles enumerated under Section 2. Article 2 of the EO 156


        1. One (1) photocopy of Commercial invoice / Certificate of Title with English translation authenticated by the Embassy
        Where to secure:Country of Origin
        2.1. Electronically transmitted Motor Vehicle Inspection System Report (MVISR) or
        Where to secure:Private Motor Vehicle Inspection Center (PMVIC)
        2.2. Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office
        2.2.1 Electronically transmitted Certificate of Emission Compliance (CEC) for MVs/MCs not inspected at PMVICs (except for Electric Vehicles)
        Where to secure:Private Emission Testing Center (PETC)
        3. Certificate of Compliance to Emission Standards (CCES)
        Where to secure: Land Transportation Office - Regional Office


      B. Owned and for personal use of a returning resident or immigrant / Trucks excluding pick-up trucks with GVW of 2.5- 6.0 tons / Buses with GVW of 6- 12 tons
        1. One (1) photocopy of Commercial Invoice of Motor Vehicle or Certificate of Title issued by the country of origin
        Where to secure:Country of Origin
        2.1. Electronically transmitted Motor Vehicle Inspection System Report (MVISR) or
        Where to secure:Private Motor Vehicle Inspection Center (PMVIC)
        2.2. Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office
        2.2.1 Electronically transmitted Certificate of Emission Compliance (CEC) for MVs/MCs not inspected at PMVICs (except for Electric Vehicles)
        Where to secure:Private Emission Testing Center (PETC)
        3. Certified true copy of Release Certificate
        Where to secure: Department of Trade and Industry - Fair Trade Enforcement Bureau (DTI - FTEB)
        4. Certificate of Compliance to Emission Standards (CCES)
        Where to secure: Land Transportation Office - Regional Office


      C. Through the no dollar importation
        1. One (1) photocopy of Commercial Invoice of Motor Vehicle or Certificate of Title issued by the country of origin
        Where to secure:Country of Origin
        2. Original / certified true copy of Authority under the No Dollar Importation. If no authority, Seizure Proceedings and Notice of Award
        Where to secure:Department of Trade and Industry - Fair Trade Enforcement Bureau (DTI - FTEB)
        3. Original Affidavit of first and last importation
        Where to secure:Bureau of Customs (BOC)
        4.1. Electronically transmitted Motor Vehicle Inspection System Report (MVISR) or
        Where to secure:Private Motor Vehicle Inspection Center (PMVIC)
        4.2. Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office
        4.2.1. Electronically transmitted Certificate of Emission Compliance (CEC) for MVs/MCs not inspected at PMVICs (except for Electric Vehicles)
        Where to secure:Private Emission Testing Center (PETC)
        5. Certified true copy of Release Certificate
        Where to secure:Department of Trade and Industry - Fair Trade Enforcement Bureau (DTI - FTEB)
        6. Certificate of Compliance to Emission Standards (CCES)
        Where to secure: Land Transportation Office - Regional Office


      V. Rebuilt trucks and buses

      A. With new or used imported engine and/or chassis
        1. One (1) photocopy of Commercial / Sales Invoice from country of origin
        Where to secure:Country of origin
        2. Original Affidavit of Rebuilt executed by the accredited rebuilder, stating among others the date of completion
        Where to secure:Accredited rebuilder
        3. Original Certificate of Stock Reported (CSR) of rebuilt truck / bus
        Where to secure:Operations Division of Central Office, Regional Office
        4. One (1) Certified true copy of DTI - FTEB Endorsement
        Where to secure:Department of Trade and Industry - Fair Trade Enforcement Bureau (DTI - FTEB)
        5.1. Electronically transmitted Motor Vehicle Inspection System Report (MVISR) or
        Where to secure:Private Motor Vehicle Inspection Center (PMVIC)
        5.2. Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office
        5.2.1 Electronically transmitted Certificate of Emission Compliance (CEC) for MVs/MCs not inspected at PMVICs (except for Electric Vehicles)
        Where to secure:Private Emission Testing Center (PETC)
        6. Certificate of Compliance to Emission Standards (CCES)
        Where to secure: Land Transportation Office - Regional Office


      VI. Imported motor vehicles acquired through public bidding
        1. Certificate of Payment (CP)
        Where to secure:Bureau of Customs (BOC)
        2. One (1) Certified true copy of Official Receipt evidencing payment of acquisition cost
        Where to secure:Bureau of Customs (BOC)
        3. One (1) Certified true copy of the Notice of Award
        Where to secure:Bureau of Customs (BOC)
        4.1. Electronically transmitted Motor Vehicle Inspection System Report (MVISR) or
        Where to secure:Private Motor Vehicle Inspection Center (PMVIC)
        4.2. Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office
        4.2.1 Electronically transmitted Certificate of Emission Compliance (CEC) for MVs/MCs not inspected at PMVICs (except for Electric Vehicles)
        Where to secure:Private Emission Testing Center (PETC)


      VII. Unregistered Conveyances Confiscated Pursuant to Section 77-A of Presidential Decree No. 705, as Amended
        1. Duplicate Copy or Certified True Copy of the Final Order or Decision, Certificate of Finality of Order or Decision and Writ of Execution attesting to the confiscation or forfeiture of the subject conveyance
        Where to secure:Department of Environment and Natural Resources (DENR)
        2. Original duly accomplished Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office, Motor Vehicle Inspection Center (MVIC)
        3. Proof of publication of the approved application for registration for three consecutive weeks in any newspaper of general circulation
        Where to secure:Department of Environment and Natural Resources (DENR)
        3. Original Certificate of Emission Compliance (CEC)
        Where to secure:Private Emission Testing Center (PETC)


      VIII. Unregistered Vehicles Seized and Forfeited in Favor to the Bureau of Customs (BOC)
        1. Certificate of Payment (CP)
        Where to secure:Bureau of Customs (BOC)
        2. Seizure/Forteiture Order
        Where to secure:Bureau of Customs (BOC)
        3. Original duly accomplished Motor Vehicle Inspection Report (MVIR)
        Where to secure:Land Transportation Office District Office / Extension Office, Motor Vehicle Inspection Center (MVIC)

        Note:

        a. Processing time includes waiting time and starts upon the submission of complete requirements.

        b. If the client arrives at the office when the transaction cannot be completed within the day, he/she will be advised to return on the next working day and be prioritized at the step where he/she stopped

        c. CSRs processed in the old system shall be transacted following the procedures in the old system.

        d. Evaluator may require presentation of original documents during the releasing of Certificate of Registration if there is a need to verify the uploaded documents.

        e. Pursuant to as of LTO Memorandum dated 06 January 2023 the processing time from date of sale to release of Plates is as of follows:


        1. Owner or client to purchase vehicle to the dealer: 1 day
        2. Dealer to process requirements : 2 to 3 days
        3. Dealer to process Sales Reporting and Initial Registration: 1 to 2 days
        4.Dealer to claim CR and Plate Number from LTO: 2 to 3 days
        5.Dealer to claim CR and Plate Number from LTO: 2 to 3 days

        Total: 7 to 11 days

        f. As per Implementing Rules and Regulations of Republic Act No. 11235: Initial Registration of a motorcycle shall be made with the LTO by the owner or the dealer, if authorized by the former, within five(5) days from the date of the sales invoice from brand new locally purchased motorcycles, of from the Certificate of Stock Reported (CSR) report date for new or used imported motorcycles.